Baufest Port Call

TOTAL CONTROL AND PROSPECT FOR SEA AGENCY SERVICES

Baufest Port Call is a solution designed for supervising the complete cycle of vessels in port, from their arrival to the payment of services, thus anticipating to customers’ requirements and ensuring a higher level of profitability in the operations.

How does it work?


It was designed to monitor the vessels’ complete cycle, from their arrival to the payment of services.

  • Requirements planning: It anticipates to the arrival of vessels through EDI’s systems.
  • Update of vessels’ trips and itineraries.
  • Registration of all the information of the previously defined contracts with navy lines, thus saving time and reducing amount of errors in the creation of proformas.
  • Automatic delivery of profromas to the vessel’s representative, who will be able to send an answer (acceptance/rejection/comment) through the system.
  • Management indicators and reports through a control dashboard, enabling decision making and efficient team management.

Baufest Port Call works as a control center for all the activities and costs associated to services of vessels in the port.

Benefits


Gestión eficiente

EFFICIENT MANAGEMENT

of agency services

AMPLIA COBERTURA

BROAD COVERAGE

for inefficient orders

AHORRO DE TIEMPO

TIME SAVING

when drafting quotes

MEJOR COMUNICACIÓN

BETTER COMMUNICATION

between the agency and the line representative

MAYOR CONTROL

HIGHER LEVEL OF CONTROL

of all associated costs and services

REDUCCIÓN DE PÉRDIDAS

LOSS REDUCTION

In collection of TRAMP vessels

AHORRO DE TIEMPO

REPORTS

Of updated statement of accounts

ANÁLISIS

ANALYSIS

of costs and profitability (KPI)


Customer service

Customer service


It manages customer data, informing status of services offered. It enables the registration of suppliers, customers, contract information, among other features, and it provides statement of accounts of services rendered, reports per vessel, port, service cost and status of payments made.

Contratos

Contracts


It allows the registration of agencies, bank information, related contacts and ports. Furthermore, it manages contract information: rates, services, public contracts (customers in general) or exclusive customer’s contracts.


Servicios

Services


Catalogue management of services offered by the agency. Flexibility to define services per country, region, or port and easy service registration system with taxes, pursuant to region and port. Furthermore, it allows the inclusion of additional services, in case there are services that had not been defined in a previous contract.

Proformas

Proforma


Issue of proformas including data such as vessels, vessel’s representative, rates, arrival times, T.C. etc. It also allows the selection of the type of disbursement: main services, pre-authorized and miscellaneous, being able to add services that were not registered before.


 
Representante de línea

Line representative


Delivery of an excel document with the proforma that can be approved, not approved or subject to comments, and which are automatically updated in the system.